Office Ergonomics Checklist for Companies

Start with the work, not a perfect posture

Ask employees which tasks involve long periods of screen use, frequent calls, detailed hand work or limited opportunities to change position. Desk height, chair support, screen placement and keyboard or mouse reach can then be reviewed in the context of those tasks.

There is no single posture that suits everyone for a full workday. Comfort, access needs, body size, equipment and the work being done can differ across a team.

Make practical adjustments

Where possible, place frequently used tools within comfortable reach, position the screen so text can be read without sustained neck turning, and adjust seating or support to the worker. Use available breaks or task changes to vary prolonged positions.

Check changes with the person doing the work. An adjustment that helps one role or employee may not suit another, and equipment changes should follow the organisation's safety and accessibility processes.

Use team feedback to guide a programme

A workplace review can combine employee feedback, task observation, manager input and a plan to revisit adjustments. The organisation can decide which locations or roles need a closer assessment and how employees can raise concerns.

Persistent, worsening or limiting symptoms should be discussed with an appropriate health professional. General desk guidance is educational and does not diagnose a condition or replace an individual assessment.

• Ask which tasks feel difficult and when
• Review equipment and workstation access
• Offer options for task or position variation
• Check whether adjustments work for the employee